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Admissions Recruiter - SOM

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Position Details

Position Information

Position Title Admissions Recruiter - SOM
UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Admissions Recruiter will report directly to the Recruitment Coordinator. Under supervision, the recruiter will assist with recruitment functions for all academic programs at the UIWSOM. This position will attend and represent the SOM at externally sponsored recruitment events in the state and designated surrounding regions, providing information on SOM programs to prospective students and other external audiences including career counselors, academic and professional advisors, undergraduate faculty, high school guidance counselors, parents, and the public. Additional responsibilities will include organizing, coordinating and delivering presentations for individuals and groups, as well as corresponding promptly and professionally with prospective students in person, by phone, and electronically. The recruiter may also assist with social networking activities. They will be part of the admissions team that plans and implements information sessions, summer programs, and interview days.

Job Duties

Job Duty Name Job Responsibilities
Description of Job Duties

• Assist with the execution of overall recruitment strategy of UIWSOM.
• Help plan and participate in recruiting activities both on and off campus, such as campus visit days.
• Assist with both application review and interview processes.
• Help build and maintain strong relationships with pipeline universities, high schools, professors, clubs/organizations, candidates, and advisors.
• Help plan and execute programs including summer discovery programs, internships, direct admit, and other medical school preparation programs.
• Market all academic programs within the SOM with a focus on the use of electronic media and web-based initiatives (ex. web pages, e-marketing, applicant e-newsletter, social media).
• Respond and provide support to others (customers, peers, staff and students) in a respectful, courteous, professional, accurate and timely manner through the use of communication, collaboration, teamwork, knowledge sharing and organizational awareness.
• Additional responsibilities will include organizing, coordinating and delivering presentations for individuals and groups, as well as corresponding promptly and professionally with prospective students in person, by phone, and electronically.


Knowledge Skills and Abilities

• Demonstrated ability to think “outside the box” and create innovative opportunities.
• Outstanding organizational and verbal and written communication skills.
• Ability to work with confidential material with an attention to detail.
• Ability to multi-task and problem solve innovatively, strategically prioritizing resources necessary for program support.
• Ability to work collaboratively and effectively in a team-based, faith-driven multi-cultural environment with dean’s staff, peers, and full-time and community-based faculty.
• Demonstrate effective time management skills and ability to meet deadlines.
• Ability to travel up to 40-50% at specified times throughout the year.
• Demonstrated commitment to the UIW social justice mission.
• Strong customer service-oriented and interpersonal skills.
• Knowledge of current marketing strategies, with an emphasis on use of electronic media social networking, web-based marketing and student recruitment.
• Strong editing skills to ensure all marketing materials meet the highest standards.
• Effective organizational, planning and time management skills, with strong attention to detail.
• Ability to work with a diverse group of individuals including faculty, staff and the general public.
• Ability to take initiative and complete projects and/or assignments with little or no supervision.
• Knowledge of word processing, database, and spreadsheet software, internet, current social media outlets, and use of computers and general office equipment.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor’s degree in Marketing, Communications, Business Administration, or related field.

Required Work Experience

Two years of relevant marketing or recruiting experience in a university or health professional school.

Preferred Qualifications

Master’s degree in Marketing, Communications, Business Administration, or related field.

Required Certifications, Licenses or Registrations

• Current Texas driver’s license.
• Must be insurable under UIW’s insurance.

Work Hours

• Normal work hours will be from 8am to 5pm, Monday through Friday, however, there will be need to work some evenings and weekends.

Physical Demands

Working Conditions and Efforts: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Physical demands: While performing the duties of this job, the employee is occasionally required to sit; use hands and vision for office equipment such as computers; talk or hear; moderate telephone usage. Ability to tolerate exposure to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties. The employee must occasionally lift and/or move up to 20 pounds.
• Work environment: Office environment as well as classroom environment. The noise level in the work environment is usually minimal.

Posting Details

Posting Details

Posting Number AS551PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date
Position End Date (if temporary)
Reports to Recruitment Coordinator
Open Date 01/12/2018
Close Date
Open Until Filled Yes
Special Instructions to Applicant

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, national origin, disability, genetic information, veteran status, sex, gender, age, or religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Unofficial Transcripts 1
  2. Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. Describe any university/college admissions work experience.

    (Open Ended Question)

  2. How many years of experience do you have in this type of position?
    • 0-1
    • 1-2
    • 3-4
    • 5-6
    • 7+
  3. How did you hear about this employment opportunity?
    • UIW Website
    • Chronicle
    • Indeed
    • Glassdoor
    • Personal Referral
    • Employee Referral
    • Other
  4. If you selected other, please tell us where?

    (Open Ended Question)